The MG Car Club (the "Club") has existed in a number of forms since
its foundation in 1930, but since 1969 has been a company limited by guarantee.
It is managed by an Executive Committee with the support of a Club Office
team. The Executive Committee members are elected at an Annual General Meeting
of the Club and report to a Council which meets twice a year and comprises
Club representatives. Club Office contacts
The Club is structured in three parts - Centres
covering regional areas in the UK and overseas, Registers covering individual
MG models, and Branches covering particular activities, principally motorsport
and the track day operation through MGs on Track or MGoT. These three parts are
often referred to collectively as the CRBs and are run by volunteer Club
members. Each CRB has a representative at the Club's Council meetings. A Club
member will always be in a local Centre, and may be a member of a number of Registers
and Branches, depending on cars owned and the Club activities they wish to enjoy.
Company limited by guarantee
The Club, as a corporate body established
as the MG Car Club Limited, is a company limited by guarantee registered in England
and Wales, registration number 0096 2227. This type of company differs from the
more usual form of limited company with shareholders. Instead of holding shares,
the members each undertake, as a condition of membership, to contribute the sum
of £1.00 towards any liabilities of the company in the event of the company
being wound up whilst they are members, or within a year after their ceasing to
Registered & operational address of the MG Car Club
The registered and operational address of the MG Car Club is: Kimber House,
12 Cemetery Road, Abingdon on Thames, Oxfordshire OX14 1AS. The telephone number
is 01235 555552. The Club's VAT registration is 194 7172 35.
Memorandum and Articles of Association
These are the key documents covering
the objects of the Club and its relations with the outside world (the Memorandum)
and its internal governance (the Articles). The requirements and procedures covering
general meetings of the Club, the election of officers and directors, and all
matters relating to the proper governance of the Club are set out in the Articles
of Association. A new set of Articles of Association was approved by a Council
meeting and later adopted by special resolution at the AGM held on Saturday, 14th
Articles of Association
Club rules summarise
the Memorandum and Articles of Association and cover their detailed application.
A set of Club Rules is issued to new members.
Club's annual report
The Club produces annual accounts as a statutory requirement.
These are consolidated accounts which include the activities of both the Main
Club (those trading and administrative activities managed by Club Office) and
the activities of all the CRBs. The Club's year end is 31st December.
is the Club organised and run?|
has four areas of governance which are reflected in its organisation: general
meetings of the Company, Executive Committee meetings, Club Council meetings and
CRB Committee meetings.
General meetings of
These are the formal meetings - the Annual General Meeting
and any Extraordinary General Meetings - held in accordance with the Companies
Acts and the Memorandum and Articles of Association. At the AGM, the accounts
are received and officers, directors and president and vice-presidents are elected.
The officers, president and vice-presidents are elected annually, and so are one-third
of the other directors. Non-routine matters can be dealt with at the AGM as special
business or at a specially convened EGM. There is a formal appointment of a company
secretary to ensure all corporate governance and company reporting matters are
carried out in compliance with both the Club's Memorandum and Articles of Association
and the Companies Acts.
comprises ten elected Club members who are also directors of the MG Car Club Limited.
The posts held are Chairman, Vice Chairman and Treasurer (the officers) together
with seven other Directors. They meet regularly as a committee (which are Board
meetings), usually monthly, to manage the operational and financial affairs of
the Club together with any special business or projects. Copies of the minutes
of those meetings are made available to the committees of the CRBs.
The Club's Council
comprises the nominated representative of each Centre, Register and Branch or
CRB (known as the Council Member) together with a second nominee (who has no vote
but who may attend Council meetings as an observer, taking over as the representative
if the Council Member is unable to attend). The Council Members each have a vote
at both Council meetings and at general meetings of the Company. There are presently
just over 30 CRBs eligible to have their nominated representatives attend Council
meetings. Council usually meets twice a year in March/April and in October. The
role of Council, set out in the Articles of Association, is to supervise and monitor
the performance of the Executive Committee and to represent the views and concerns
of Club members. For this purpose Council receives reports from the Executive
Committee, subcommittees and the General Manager and considers motions submitted
by the CRBs.
Centre, Register and Branch committees
CRB holds an annual general meeting of its members to consider reports from its
officers, to elect its officers and committee members and to receive and approve
its accounts. Each CRB committee then nominates two of their number to attend
Council meetings. Note that they are representatives and not delegates
- an important distinction.
President and Vice-Presidents
These offices are honorary, and carry considerable influence but have no executive
powers or authorities. The posts are subject to annual re-election at the AGM.
Day to day operations and management of the Club's affairs
is provided by the staff team at Club Office within the strategies, policies,
guidelines and requirements of the Executive Committee. The Club Office role includes
editing the Club's monthly magazine, membership records and new member applications,
bookkeeping and financial matters, budgeting and financial planning, motorsport
events organisation, publicity and PR, regalia trading, technical advice and support,
events planning and organisation, CRB liaison, overseas affiliates liaison, building
maintenance and other administrative duties.